Board Meeting Minutes
June 16th, 2003
Present: Marly, Chris, Debi, CT (New Members) Rick, Andrew (Current
Members) Anita Honored guest
Rick – facilitator; Marly – timekeeper; CT - notetaker
Start time: 7:50pm
Agenda
1) Agenda Review
2) Review and approve last meetings minutes
3) Report from Nominating Committee
4) Reports from current board members
5) Responsibilities of CPN Board Members
6) Break
7) Election of new Board Officers
8) Thank you to outgoing Board members
9) Review of Movie Night
10) Review calendar of event for next 3 months
11) New items and items for next meeting
12) Pick time and location for next meeting
1) Agenda accepted
2) Minutes not available (Sunny had computer trouble).
3) Nominating committee report: spent substantial amount on election
process, between $200 and $300; culled and updated member contact list;
46 returned ballots (Not at this address); no ballots came in after
due date; 60 ballots cast (CPN record?); each candidate received votes
of more than half those responding; now have 140 people with accurate
current contact information; about half are members in good standing;
20 new renewals with ballots; all acknowledged and praised committee
for a job exceptionally well done.
4) Jim sends his apology for being unable to attend meeting; new board
members need to be on board e-mail list – Anita will ask Jim
to do this [already done] – Rick will be added as a moderater
for this list; Rick & Anita will review and update information
on website – Chris will take responsibility for this task upon
his return next month; Treasurer – we have about $750; Membership
- Rick will cull member list for expired memberships and contact them
for renewal; Outreach – CPN listing might be in a paper or two
thanks to Loraine – 3/5 of all new contacts are via the website,
2/5 via word-of-mouth; lots of suggestions for upgrading the website;
Anita suggested a regular Poly 101 course for new members and anyone else who
is interested.
5) Rick requested the new Board members sign the statement of Responsibilities
of CPN Board Members – we will do so next meeting
6) Break for 10'
7) Rick was elected Board chair by consensus; Debi interested in being
Treasurer – we will decided next meeting; we identified items
that are urgent: orientations, website, retaining current members.
8) New Board thanks outgoing board members for their dedication and
significant work for CPN during their tenure.
9) Movie night went very well – interest in doing it on a regular
basis – will ask the Program committee to look into this.
10) Board will review upcoming events calendar via e-mail
11) Rick, Marly & Anita will deal with phone line and post office
box transition
12) Next meeting: July 22 at 7:30pm at a place TBA (someplace closer
to Laura, near Baltimore. Board agrees to have every third meeting
further North)
Misc:
Anita will continue as representative of CPN to NCSF by consent – we
need to organize a fundraising event for NCSF in fall – Anita
will make proposal at next meeting.
Anita suggested we consider having some kind of presence at Loving
More East this summer – we will take this up at next meeting.
Rick will write/call Bergen to apologize about miscommunication last
weekend.
End time: 9:50pm
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